Terms and Conditions
DEPOSIT AND REGISTRATION
A $400 per person deposit is required at the time of booking with a completed reservation application. Fax, internet, e-mail, or phone reservations are welcome. Deposit and/or payment in full must be received within 7 days of booking or reservation will cancel. Full payment is due 60 days prior to the departure date. If a booking is made within 60 days of departure, full payment is required at the time of booking. If payment is received less than 30 days before departure, please include a $50 late fee. Packages shipped outside of the USA will incur additional shipping charges. St. Francis Pilgrimages / 206 Tours will automatically bill all passengers for Traveler's insurance unless it is declined in at the time of reservation or in writing by the participant.
FORM OF PAYMENT
Bank/Certified/ers Checks, Money Orders, ACH (check by phone) or Wire Transfers (please fax a copy of bank confirmation when wiring funds) are accepted forms of payment at any time. Personal checks are acceptable if received more than 30 days prior to departure date. St. Francis Pilgrimages / 206 Tours accepts PayPal payments (send to: email@example.com). You may also make Direct Credit Card Payments to St. Francis Pilgrimages / 206 Tours (American Express, Discover, Visa and Master Card). In order to speed the processing of deposits and final payments, please note the departure date on deposit and balance of payment checks. Every reservation must be accompanied by a signed application. Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.
Rates shown on website are based on double or twin occupancy and are as per each program’s inclusions show. All prices are shown in U.S. Dollars and are calculated on currency rates and fares in existence on January 1, 2012. St. Francis Pilgrimages / 206 Tours reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may effect published price.
Items of a personal nature, such as telephone calls, mini bar, laundry, food, beverages or alcohol not included and not on regular d'hote menu (these extra items will be billed to you before leaving the hotel or restaurant); room service, optional activities, and laundry. Insurance , Extended Cancellation Protection Plan @ $199, portage at airports, excess baggage fees and passport or visa fees.
PASSPORTS, VISAS & DOCUMENTS
A valid US passport is required for US citizens. If you do not have a valid passport please contact your closest passport office or see Passport Information.. Passports must be valid at least 6 months after return date. US or Canadian citizens do not need to obtain visas for most countries St. Francis Pilgrimages / 206 Tours services. For all other nationalities please consult the country of 's consulate. When and if visa is required it is passenger’s responsibility to obtain one. Cancellations due to lack of appropriate documents will incur usual penalties.
Final documents are issued upon receipt of final payment only and within 3 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents you are responsible to check your itinerary, spelling of your name, dates, times and other important information to insure their validity. Should your final documents have any errors it is the passenger’s responsibility to contact St. Francis Pilgrimages / 206 Tours immediately.
St. Francis Pilgrimages / 206 Tours and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior is deemed likely to affect the smooth operations of a tour, or adversely affect the enjoyment or safety of other passengers. St. Francis Pilgrimages / 206 Tours, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising.
CANCELLATIONS AND REFUNDS
Once a deposit or partial/full payment has been made, cancellations will only be accepted in writing. Cancellation terms will be applied based on the date that the written cancellation is received. In addition to a $300 per person administration fee*, the following charges apply if a cancellation is made before departure (per person of total tour price):
60 - 46 days prior to departure 10%
45 - 21 days prior to departure 50%
20 - 03 days prior to departure 80%
02 days prior to departure or less no refund
Additionally, once tickets are issued (approximately 4-6 weeks prior to departure) the ticket value is non-refundable. Requests for a refund must be in writing (mail, fax or e-mail). Phone calls can not be used as a form of cancellation. It is the individual’s responsibility to confirm St. Francis Pilgrimages / 206 Tours' receipt of cancellations regardless of their form. Refunds will be issued within 30 to 60 days of receipt and pending return of airline tickets and receipt of written notice of cancellation. Refunds for payments made by credit card are subject to an additional 3.5% fee. No change of names or substitutions are permitted. No refund or cancellation fees will be waived due to death or sickness.
*special trips & events such as The Eucharistic Congress in 2012 and WYD have additional cancellation penalties such as a $400 non-refundable deposit. Please carefully review the terms and conditions for each trip as per the trip website prior to reservation.
Allianz Global Assistance INSURANCE
St. Francis Pilgrimages / 206 Tours strongly suggests the purchase of Traveler's Insurance. Allianz Global Assistance Insurance offers a waiver of pre-existing conditions if insurance is purchased at the time of deposit. Travelers insurance cannot be purchased after your trip is paid in full. Allianz Global Assistance Traveler's Insurance is available through St. Francis Pilgrimages / 206 Tours. Insurance premiums are non-refundable. St. Francis Pilgrimages / 206 Tours will automatically bill all passengers for Traveler's insurance unless it is declined at the time of reservation or in writing by the participant.
Please find plan rates below:
Premium Rates for all Tours Up to $500 are $35 per person.
Premium Rates for all Tours from $501 to $1,000 are $51 per person.
Premium Rates for all Tours from $1,001 to $1,500 are $70 per person.
Premium Rates for all Tours from $1,501 to $2,000 are $93 per person.
Premium Rates for all Tours from $2,001 to $2,500 are $116 per person.
Premium Rates for all Tours from $2,501 to $3,000 are $137 per person.
Premium Rates for all Tours from $3,001 to $3,500 are $146 per person.
Premium Rates for all Tours from $3,501 to $4,000 are $160 per person.
Premium Rates for all Tours from $4,001 to $4,500 are $182 per person.
Premium Rates for all Tours from $4,501 to $5,000 are $203 per person.
Premium Rates for all Tours from $5,001 to $5,500 are $244 per person.
Premium Rates for all Tours from $5,501 to $6,000 are $282 per person.
Premium Rates for all Tours from $6,001 to $7,000 are $309 per person.
Premium Rates for all Tours from $7,001 to $8,000 are $335 per person.
Premium Rates for all Tours from $8,001 to $9,000 are $364 per person.
Premium Rates for all Tours from $9,001 to $10,000 are $364 per person.
Premium Rates for all Tours from $10,001 to $11,000 are $394 per person.
Premium Rates for all Tours from $11,001 to $12,000 are $424 per person.
Premium Rates for all Tours from $12,001 to $13,000 are $493 per person.
Premium Rates for all Tours from $13,001 to $14,000 are $559 per person.
Premium Rates for all Tours from $14,001 to $15,000 are $626 per person.
Premium Rates for all Tours from $15,001 to $16,000 are $694 per person.
Premium Rates for all Tours from $16,001 to $17,000 are $765 per person.
Premium Rates for all Tours from $17,001 to $18,000 are $827 per person.
Premium Rates for all Tours from $18,001 to $19,000 are $880 per person.
Premium Rates for all Tours from $19,001 to $20,000 are $933 per person.
Premium Rates for all Tours from $20,001 to $12,000 are $986 per person.
Premium Rates for all Tours from $21,001 to $22,000 are $1,049 per person.
Premium Rates for all Tours from $22,001 to $23,000 are $1,102 per person.
Premium Rates for all Tours from $23,001 to $24,000 are $1,166 per person.
Premium Rates for all Tours from $24,001 to $25,000 are $1,243 per person.
Premium Rates for all Tours from $25,001 to $26,000 are $1,298 per person.
Premium Rates for all Tours from $26,001 to $27,000 are $1,365 per person.
Premium Rates for all Tours from $27,001 to $28,000 are $1,434 per person.
Premium Rates for all Tours from $28,001 to $29,000 are $1,537 per person.
Premium Rates for all Tours from $29,001 to $30,000 are $1,664 per person.
For trips over 30 days, additional daily rate of $3.00 applies, regardless of age.
Details regarding insurance coverage is available at www.206tours.com/insurance. If you do not have Internet access St. Francis Pilgrimages / 206 Tours is happy to provide a copy of the description of coverage brochure provided by Allianz Global Assistance upon your request. We strongly recommend reviewing said website/brochure prior to the purchase of the insurance. St. Francis Pilgrimages / 206 Tours is not liable for the policies, decisions, procedures, etc. of any insurance company. It is the sole responsibility of the passenger to request a brochure, if Internet access is not possible, and review the insurance coverage. Policies and restrictions imposed by the insurance company are not limited to that which is stated in the brochure. Traveler's Insurance purchased through St. Francis Pilgrimages / 206 Tours will Only * cover the services, expenses, arrangements, arranged by St. Francis Pilgrimages / 206 Tours. For additional clarifications, restrictions, regulations, etc., please contact the insurance company directly. Upon purchasing the ers Insurance you accept all Terms & Conditions as per Allianz Global Assistance.
Extended Cancellation Protection Plan
St. Francis Pilgrimages / 206 Tours offers an optional additional protection plan for $199 which permits travelers to cancel for any reason up until the day prior to departure with out penalty. You MUST file a claim with Allianz Global Assistance insurance if you cancel your reservation, and if you are denied reimbursement from Allianz Global Assistance for any reason St. Francis Pilgrimages / 206 Tours will refund your losses in cash in full (not including the insurance and cancel protection premiums). You MUST select this option at the time of booking and it must be paid with your deposit. You MUST purchase standard insurance in order to purchase the cancel for any reason protection plan (unless you are a resident of NY). Claims MUST be filed NO LATER than six (6) months after initial cancellation. After six months, no reimbursement can be provided.
Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All is subject to the airlines terms of carriage. 206 Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.
AIRPORT TAXES, FEES & FUEL CHARGES
Airport taxes (up to$800) are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; Agricultural tax; security fees, and other airport related taxes).
Random seats are assigned for all group participants. If you would like to secure a specific seat, or sit with a companion please advise us of such request at the time of booking, we will make an effort to accommodate you, however we cannot guarantee. If you must have specific seat we recommend you to be at the airport at least three hours prior to departure and arrange the seat assignment with your airline's gate agent. Bulkhead and exit row seating can never be requested prior to the day of departure. St. Francis Pilgrimages / 206 Tours can never guarantee specific seats, which are at the discretion of the airline & are pending availability, subject to aircraft/seat map changes.
Transfers are NOT included in Land Only costs. From time to time, a tour may be canceled due to non-materialization. If you chose to purchase a Land Only package and arrange your own domestic or international flight independently of us, be advised that St. Francis Pilgrimages / 206 Tours is not responsible for domestic or international flights or transfers of any kind. Booked or purchased items outside of 206tours are sole responsibility of client.
Our programs include group round-trip transfers. Pilgrims or passengers who did not purchase "all-inclusive tour" or who purchased land only package and are arriving or leaving independently must transfer at their own expense. Expenses incurred for transfers due to lateness of flights are at the expense of the passenger and may be claimed for reimbursement from the airlines. No smoking is allowed on motor coach.
Hotel accommodations are based on twin-bedded or double rooms. St. Francis Pilgrimages / 206 Tours reserves the right to substitute similar category hotels without prior notice.
PRIVATE ROOMS and SINGLE SUPPLEMENT
A limited number of single rooms is available (on request basis only) at the supplement price. Single rooms provide privacy, but they are in some hotels smaller than twin or double rooms and sometimes may be poorly located, especially in the older hotels. As a general ratio we are able to confirm 10% of the total number of group participants in single rooms. If ratio is higher special supplements may be implemented for something referred to "single in double room" at an additional rate to the single supplement rate listed. If passengers are traveling alone and wish to have St. Francis Pilgrimages / 206 Tours assign a roommate we will do our best, however, if we do not succeed in assigning a same sex roommate for you we will provide you with a single room free of charge (only for St. Francis Pilgrimages / 206 Tours series departures Tour 1-500). Otherwise, the passenger will be responsible for the additional Single Supplement fees.
In most hotels (other than Paris) triple accommodation is possible, however, no reduction in cost is available. Due to pace of our pilgrimage schedule it’s a challenge to open up all 3 suitcases and everyone’s hand luggage; take showers and be on the move within appropriate time. First Class and Superior Tourist Class Hotels in general are not set up for triple rooms. Hotels usually either add a third bed which is like a fold up bed or a sofa bed. At times such as in Paris it is either impossible or worse it’s the “Murphy bed” . For that reason we discourage booking triple rooms.
Most trips includes two meals per day (breakfast and dinners) which are served at your hotel or local restaurants. Beverages are not included with dinners where not indicated. In case you chose not to have a meal, there is no refund for unused meals. Although we cannot guarantee, we will try and accommodate each special meal request on flights as well as at hotels. Please advise of such a request at the time of booking. We can not guarantee that special meal/diet requests can be met. BAGGAGE Each tour participant is permitted to bring one checked suitcase, one small carry on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. St. Francis Pilgrimages / 206 Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings.
St. Francis Pilgrimages / 206 Tours acts as a tour operator. The suppliers providing transportation, sightseeing arrangements and hotel accommodations for the tour program are independent contractors and are not agents or employees of St. Francis Pilgrimages / 206 Tours. All coupons, receipts and tickets issued are subject to the terms and conditions specified by suppliers. By utilizing the service of the suppliers, you agree that St. Francis Pilgrimages / 206 Tours will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of or changes in itinerary for any act, omission, or event during the time you are on board the aircraft. Neither St. Francis Pilgrimages / 206 Tours and/or agents of the airlines concerned are to be held responsible for the late arrival of passengers at airports or hotels due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurance. 206 Tours is not responsible for circumstances beyond its control. In circumstances where trip cancellations resulting from the inability for trip to depart as scheduled, such as cancellations due to acts of war and/or terrorism, war, God, or nature takes place, St. Francis Pilgrimages / 206 Tours is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in places as indicated. However, sometimes this is not possible as the site may not be available for Mass or itinerary changes are forced upon us. In this case an alternative site for Mass will be arranged.
SPECIAL MEDICAL CONDITIONS THOSE WHO NEED SPECIAL ASSISTANCE
You must report any disability requiring special attention to St. Francis Pilgrimages / 206 Tours at the time of registration for any tour. We make every effort to accommodate disabled passengers by reserving for them wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that all of our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany ers who need special assistance. It is the passenger Traveler's responsibility to arrange for such assistance prior to making their reservations. Motorized scooters are unsuitable and impossible to accommodate. St. Francis Pilgrimages / 206 Tours is not responsible for any medical condition that occurs prior, during or after the tour. Additionally, airlines are not able to guarantee or provide assistance for disabled ers including special seating. Pregnancy, Breast-Feeding, and Pregnant women considering international should be advised to evaluate the potential problems associated with international as well as the quality of medical care available at the destination and during transit. A pregnant woman is advised to with at least one companion; during her pregnancy, her level of comfort may be adversely affected by ing.
Travelers who are less than 18 years old on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to including the dates of . We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. For the purposes of St. Francis Pilgrimages / 206 Tours trips an infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.
Please be aware that during your participation on tours operated by St. Francis Pilgrimages / 206 Tours, certain risks and dangers may arise beyond our control including, but not limited to, the hazards of ing in undeveloped areas; by boat, train, automobile, aircraft or other means of transportation; the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. St. Francis Pilgrimages / 206 Tours does not have liability regarding provisions of medical care or the adequacy of any care that may be rendered. St. Francis Pilgrimages / 206 Tours is not responsible for compensation for cities/sites omitted from the itinerary due to circumstances beyond it's control.
PHYSICALITY OF OUR TOURS
Please note that almost all destinations serviced by St. Francis Pilgrimages / 206 Tours require physical fitness and a lot of walking, sometimes up/or down the hills and at times very rough terrain. You may certainly stay behind for certain parts of the journey, however, it is suggested that 3 to 4 weeks before your departure one should begin preparing physically begin walking "briskly" 1-2 times a day; build up to 2-3 miles with no discomfort.
SERVICE INQUIRIES AFTER THE TRIP
If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by St. Francis Pilgrimages / 206 Tours, 333 Marcus Blvd - Hauppauge, NY 11788, within 45 days of the tour completion date. This will enable us to make a timely investigation.
TOUR CANCELLATION BY OPERATOR
Be clearly advised that from time to time a tour departure may be cancelled due to lack of participation. In such case, the operator's sole responsibility is to provide a full refund. St. Francis Pilgrimages / 206 Tours in not responsible and does not assume responsibility for any additional costs or any fees relating to the issuance and /or cancellation of air tickets or other arrangements not made through St. Francis Pilgrimages / 206 Tours. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of St. Francis Pilgrimages / 206 Tours, are not the fault of St. Francis Pilgrimages / 206 Tours. Great effort will be made to accommodate er to another trip or to revise itinerary, however, cancellation for any of these reasons will not be eligible for refund.
St. Francis Pilgrimages / 206 Tours is not responsible for typographical or print Traveler's errors including errors in trip cost. We reserve the right to re invoice or correct billing at any time.