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How to Prepare for Your Pilgrimage:
General Info About Your Documents, Flights, Arrival & Travel:
New Security Procedures:
Final Documents: 206 Tours will ship your final documents to the address provided on your reservation application approximately 2-3 weeks prior to your scheduled departure date. The package will be delivered by FedEx (can not be delivered to a PO Box). Your final documents will include your airline tickets, hotel confirmations, emergency contacts, general trip information, luggage tags, portfolio of travel documents, flight bag, and more. Carefully review your tickets to ensure that your name on the tickets are an exact match to that of your passport. Please note that the name field on your tickets is Only * 19 characters long, therefore names exceeding this length will be cut off (this is not a problem, as your actual reservation contains your full name). Please also carefully review the itinerary provided to ensure that all departure and destination cities, as well as dates, are correct. Please contact 206 Tours immediately should any discrepancies be found.* Please note that late payment/bookings can cause delay in the shipment of your final documents.
International Flights: We recommend that you check in for your international flight three hours prior to the scheduled departure time. Passengers must personally check their luggage at the airline counter. Please advise the airline representative of your final destination upon check in so that you will not need to claim your baggage and recheck it during flight connections (if any). Our pilgrims travel from across the USA. You may/ will be traveling independently for all flights until your arrival at your final destination. You will not have a tour escort with you during your flights. Please be advised that 206 Tours attempts to centralize as many pilgrims as possible on the same flights, so you may arrive/depart on the same flights as your co-pilgrims (for additional information see "Arrival Procedure" below).
Airline Connections: If your schedule requires connections, please note, 206 Tours must book your airline reservations based on the routings provided to us by the airlines, including connection time, cities for connections, and partner carriers. Airlines determine the standard for the required minimum connecting time to transfer from one gate to another for each specific airport. At times, the connection times provided by the airlines are quite tight (i.e. 55 minutes) and require passengers to make haste during their connections. At times the airline connection times are quite long, due to the flight availability at the time of booking. While we wish we could determine the connection times for each of our clients, we are subject to the rules, regulations, and availability of the carriers we work with. We also must ensure that all reservations correspond so that each participant is able to meet the group transfer to/from the airport to hotel and hotel to airport. We promise to do all in our power to provide you with the most convenient flight schedule available to us at the time of your booking, however, we must still follow all appropriate airline rules and regulations.
Airline Tickets: Some airlines now require that we provide e-tickets in place of paper tickets. At check-in, you should be ready to provide your flight itinerary and passport to the agent. In a few cases where e-tickets cannot be issued, you will receive your tickets in a paper form. Please note that boarding passes, along with your passport must be present in order to board the plane.
Code-share Flights:
Please contact the airline directly to open a mileage account and to obtain credit for the miles flown on this trip. If you did not open your account prior to your departure make sure to save your boarding passes and do so upon your return. All U.S. citizens must have a valid passport to enter Italy. Please note that for you to travel your passport MUST be valid for 6 months after your scheduled return date. For additional information on obtaining a US passport please visit: http://travel.state.gov/passport/passport_1738.html. A visa is not required for citizens of the USA. If you are not a USA citizen, please be advised that it is the passengers responsibility to reconfirm if any visa's are required for their trip itinerary. No inoculations are necessary. Although the water in Italy is completely safe in order to prevent "Montezuma's Revenge" your stomach may still become upset due to the change in diet. Bring anti-diarrhea medicine just in case. For the latest overseas travel health information, call the Center for Disease Control's travelers' hotline at 404-332-4559. Or visit their web site at www.cdc.gov.
Travel Warnings: US State Department Travel Advisories: For up to date US State Department travel advisories you may visit: http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html
After disembarkation from the plane you will clear immigration, and proceed to claim your luggage. No assistance is provided during your disembarkation. You will exit the baggage claim into the arrival lounge where you will be greeted by driver and/or your Tour Escort displaying a board or sign with your name and/or "206 Tours”, and then you will be transferred to your hotel. Please remember to look for the sign! If you miss your flight, if you get late to the airport, forget your passport or you are re-routed you will probably miss the group transfer which is included in your package. In such circumstances you will need to pay for your separate private transfer, which you may submit a claim to the airlines for reimbursement upon your return to the USA. Go to the taxi desk or arrange for a private transfer to meet up with your group at the hotel. You will be responsible to remit payment to your driver upon drop off at your destination. If you arrive in one of the previously mentioned destinations, and we have not been able to arrange for a driver to meet you, please call your local emergency contact (listed in your Final Instruction Booklet) they may dispatch a transfer for you. Please remember to save your receipts. We strongly recommend the purchase of Traveler's Insurance for this reason (www.206tours.com/insurance).
Luggage:
How to Overcome Jet Lag: Rapid travel through multiple time zones can take its toll on your physical and mental well-being. "Jet Lag" is the phrase used to describe the condition when an individual's internal body clock is out of sync with the actual time in the region to which you have traveled. It is important to try to adjust your internal body clock to receive the most out of your tour. Here are some tips on how to adjust your body to local time. On the day of the flight/arrival:
Insurance:
Transportation:
Money: Make sure to bring along a credit card for convenience and security. Credit cards offer a very reasonable exchange rate and can be cancelled should they be lost. Visa or MasterCard are the best options as American Express is not accepted in may stores. Please be aware that Discover Card is not accepted. You may also choose to bring traveler's checks, however, not all shops/restaurants accept them due to the devaluation of the US dollar. We recommend that you exchange approximately $200. US dollars (USD) into Euro's at your local bank prior to departure if possible (you do not have to do this!) It is also practical and cost effective to withdraw local currency using your ATM/Debit card during your trip. ATMs are readily available in Italy. Most offer English as a language option. It is recommended that you contact your local bank and credit card companies before departing on your trip to advise them that you will be traveling. You will find the best rate to be at a local Italian banks. We recommend that you refrain from exchanging money at your hotel, as the fees are extremely high. We are frequently asked, "How much money should I bring with me?" This is an impossible question to answer as each person is different. The type of lunches you prefer can make a big difference (restaurant vs cafe). Are you planning on purchasing mementos for yourself or loved ones? We recommend that the minimum spending money you should bring with you / budget for, in addition to the suggested tips, is the equivalent of€ 50.00 (EURO) per per per day. Remember, you can always spend less, or bring money home!
Currency Exchange: The EURO is the currency of Italy. As March 31, 2008 the exchange rate is approximately 1 USD = € 0.63374 (EURO). Keep in mind that this is the "pure" exchange rate an any form of currency exchange has some fees associated. For up to date currency exchange rates please visit www.xe.com . Please note that the currency flocculation has been particularly volatile in the last year, so we strongly urge you to check the current exchange rates prior to departure.
Banks and ATM Machines: Travel is easier these days with bank cards which work overseas. Just be sure to notify your bank that you will be traveling in Italy so they do not assume someone has stolen your card and gone on vacation. An Italian cash machine is called a “Bancomat.” To use your ATM card in Italy you will need to know your PIN number in numbers, not letters (there are no letters on Italian bank machine keypads). American Express is not as common in Italy as Visa and MasterCard are, so do not rely Only * on your American Express card to get cash during your trip. Many Bancomats are enclosed in a glass enclosure in front of the bank, but not inside the bank (so they are still accessible when the bank is closed), and you may need to insert your bank card in order to get the enclosure’s door to open. This is safe, as it just shows that you actually intend to withdraw money and you are not trying to use the enclosure as a shelter for the night. Pay attention to your surroundings when entering one of these glass enclosures and when withdrawing money, as some thieves target tourists at bank machines. If someone else tries to enter the enclosure with you, go back out and try another bank or another time. Big hotels and restaurants will likely accept credit cards, but do not expect them to be as widely accepted as they are in the United States. When shopping for souvenirs and eating in small local places, bring and pay with cash. Weights and Measures:
The metric system is used exclusively throughout Europe. A kilometer is a bit over 1/2 mile (.62 miles). A kilogram equals 2.2 pounds.
Tipping:
Your bus driver If you have a sightseeing tour with a local guide, which lasts approx 2 1/2 hrs, it is standard practice to tip your local tour guides and bus drivers after an excursion, or tour, generally Optional and may change from place to place: But, almost all restaurants include tax and a 15%service charge (service compris) in their prices. If a meal or service has been particularly good, leaving another € 1.00 (EURO) (or 2) is customary, as is leaving the waiter the small change from your bill if you pay in cash. If service is not included a 15% tip is appropriate. In hotels, tip porters is included of € 2.00 (EURO) for each bag and chambermaids. When and if your group has a completely free day (s) and escort sees them Only * for a couple of hours or during the dinner time, then it is really at your discretion what amount you should tip them. As normally most clients calculate a total amount of tip for escort for total days serviced - when, escort does less hours it normally compensates the days with longer hours, which often happens when escorts are touring.
Rooms may be smaller than you are used to. If there is a mini-bar in your room, items are at your own expense. Access to pay PAY TV channels are at your own expense. King size beds are rare. In some hotels, key cards operate the room lighting systems and/or the elevator, as soon as you walk in the room put the card in the allocated slot by the door. Fixtures in bathrooms and bedrooms are not standardized and change from one hotel to another. While most hotels do offer a hair dryer in the bathroom, we recommend bring one if it is essential to you. Most hotels do provide essential toiletries (such as shampoo, lotion), however, we strongly recommend that you bring your own of shampoo, conditioner and adequate supply of own toiletries. Please note that while we do request non-smoking rooms for all our clients, Italian hotels are less stringent about enforcing these rules. Remember to frequently check your bulletin board for important information, or with your tour escort for any last-minute changes.
Electricity: The voltage used is 220 volts AC, single phase 50 cycles (the U.S. uses 110/120 volts). Unless you use a good quality electric current converter, the heavier voltage will instantly burn out any electrical equipment you wish to use abroad. Before leaving home, you will need to purchase an international adapter so your two-prong plug will connect to the various local electrical supply outlets (check that it is sufficiently powerful for your appliance), and a converter to convert the 220 volts to 110 volts. Adapter/converter kits that include the entire range of plugs can be purchased at better electrical supply stores. Stores such as Radio Shack, Walmart, K-Mart, Target sell adaptor/converter kits readily. Buying electrical devices in foreign places is not recommended unless you are sure that the current they use is compatible with the current at home. It will likely cost you more than the original price to have an appliance converted.The telephone country code for Italy is +39 (from U.S. 011-39 followed by the city code and telephone number) Cell Telephones: You may bring your cellular phone, but make sure to contact your wireless phone provider and inform them, that you will be traveling out of the country (giving them destinations). Most have an "international plan" if not get one for the trip. This will allow you to make calls to the United States while you are out of the country using your wireless phone. Hotel Telephones: While telephones offer convenience, they do tend to cost substantially more than public phones. You may choose to utilize a calling card to be more cost efficient, however, be advised that most hotels charge a connection fee which ranges from € 1.00 (EURO) to € 5.00 (EURO) for such calls.
Useful Emergency Telephone
Numbers
within Italy: Emergency (military police): 112 Medical Emergency: 118 Fire Emergency: 115 Road Service: 116 Directory Assistance (Italian-speaking automated voice, costs € 0.50): 12 Telephone Help: (English-speaking, free): 170
Known as WC , and available in most tourist locations. All airport and rail stations, have rest rooms, often with attendants, who expect to be tipped. Bars, nightclubs, restaurants, cafes, gas stations, and all hotels have facilities as well. Public toilets are also found near many of the major sights. Usually they're designated as WC (water closet) or donne (women) or uomini (men). The most confusing designation is signori (gentlemen) and signore (ladies), so watch that final i and e! Many public toilets charge a small fee or employ an attendant who expects a tip, so always keep small change on you just in case. Be prepared with tissues in your pocket at all times.
Terrain:
Taxis:
Local Customs:
Business Hours:
Offices: Mondays to Fridays: 08:30am -
1:00pm and 3:00pm - 6:00pm
Tax Free Shopping in Italy (VAT Refund):
Meals / Food:
Climate:
Due to global weather changes, regional temperatures may deviate from
the norms. We recommend layered, easy care, loose-fitting clothing, an
item or two for rain or unseasonable temperatures and something warmer.
Light-weights for summer. Medium-weights for winter with heavier
clothing for inland areas. It is a good idea to pack waterproofs at any
time of year.
Papal Audience: General audiences with His Holiness are usually held once a week (Wednesdays at 11 a.m.) in Vatican City and require a ticket for admissions, which we have secured for you. Your tour escort will provide you with your ticket the day of the Audience. Your tour escort will advise you of the departure time from your hotel (usually between 7:00 to 8:00 am), in order to obtain preferred position. They may be held inside the Basilica itself or in the hall of the Papal Audiences, and in summer at the papal summer residence at Castle Gandolfo. For this audience women should dress modestly, with knees and arms covered. It's suggested that Men wear dress pants (long) and a dress shirt.
Passports/Visa Requirements:
Embassies and Consulates:
For Additional Information About Vatican please visit: www.vatican.va
Please visit the official Italian Tourist website as follows: www.italiantourism.com US Offices for the Italian tourist board: Chicago: 500 North Michigan Ave, Ste 2240, Chicago, IL 60611 ~ Tel. (312) 644-0996 ~ Fax. (312) 644-3019 ~ enitch@italiantourism.comLA: 12400 Wilshire Blvd, Suite 550, Los Angeles, CA 90025 ~ Tel. (310) 820-1898 ~ Fax. (310) 820-6357 ~ enitla@italiantourism.comNew York: 630 Fifth Ave, Suite 1565, New York, NY 10111 ~ Tel. (212) 245-5618 ~ Fax. (212) 586-2949 ~ enitny@italiantourism.com
What To Pack:
Tip: Prior to putting your clothes in your luggage, put everything out on your bed, then, take half of it and put it back in your closet! Due to global weather changes, regional temperatures may deviate from the norms. We recommend layered, easy care, loose-fitting clothing, an item or two for rain or unseasonable temperatures and something warmer.
For Winter, Early Spring, and Late Fall: be sure to pack a warm jacket, a hat, scarf and gloves. Just in case.
For Summer, Late Spring, and Late Summer: Bring a sunhat and plenty loose-fitting clothing. Don't forget a lightweight sweater for the evenings as some places may be a little cooler than others.
A note about summer attire; shorts (or mini skirts above knees) and bare shoulders are considered inappropriate at some religious sites. For men, shorts that can be transformed by zippers into trousers may be convenient.
Bring an all-weather coat, just in case. We strongly recommend that women bring a shall or sarong which can be placed conveniently in their day bag, so that they may drape their shoulders, or tie around their waists in the more religious sites.
Make sure you have a good pair of walking shoes. If new, make sure you walk in them for a couple of weeks to break them in. On the plane you will want to wear loose-fitting clothes and pack a pair of slippers to wear for the flight, as well as a lightweight jacket. Make sure your shoes are lace-up, as your feet may swell a little.
General Clothing for Men: Jeans, casual slacks, short and/or long sleeve shirts, socks, undergarments, and light jacket or coat.
General Clothing for Women: Jeans, long skirts, casual dresses, casual slacks, short and/or long sleeve, socks, stockings, undergarments, and a light jacket or sweater is suggested.
__ Inflatable head & neck rest, eye mask, foam earplugs (for flight)__ Portable alarm clock __ Flashlight with extra batteries: take batteries out while traveling __ Old towel or small plastic bag to sit on outside __ Handy wipes: freshening up during the day __ Travel pack size Kleenex. __ Extra batteries for flashlight, camera, recorders __ Tape recorder or journal for Mass, and talks __ Extra film for camera: expensive outside of US __ Travel size poncho, in camping section of Wal-Mart __ Optional grocery size plastic bags: 1-2 for dirty clothes or items you purchase __ Soap-small bar travel size __ Shampoo-travel size or put some in a small container; don't carry some big bottle __ Toothbrush & Toothpaste-travel size __ Deodorant-travel size __ Chap stick __ Comb/Brush __ Aspirin/Advil, Etc. __ Feminine protection __ Laxative/Imodium __ Band-aids __ Dramamine or Bonine - if subject to motion sickness __ Pepto Bismol- tablets __ Sominex __ Allergy/cold medicine; tablets (put medicines in a sandwich bag)
What If...& Frequently Asked Questions:
If you should lose your ticket prior to your departure date please contact 206 Tours immediately. We will fax a copy of your original ticket to the airlines. You will need to arrive at the airport extra early and sign a Lost Ticket Indemnity Form, and pay the airlines a $100 reissuing fee. If you should lose your ticket during your trip please immediately inform your tour escort who will advise us, so that we may follow the same procedure.
What should I do if my flight is cancelled or delayed? If your flight is cancelled or delayed it is imperative that you work DIRECTLY with the airlines at the airport to arrange for alternate flights or protection. Please note that once your tickets have been issued or you have check-in for your flights, 206 Tours can no longer make any changes to your flight itinerary. This can Only * be done by the airlines. In such case, remember, the squeaky wheel gets the grease, so be persistent. However, it is important to remember that it is not the airline agents fault, so try your best to remain courteous to them, as you may find that you receive more assistance this way. Please be advise that the airlines are not required to offer reimbursement for personal expense or overnights when delays/cancellations occur due to weather. We strongly recommend the purchase of Traveler's Insurance for this reason (www.206tours.com/insurance). However, if you find that you have no luck with the airline personnel, please contact 206 Tours and we shall do all in our power to assist you.
What should I do if I miss my flight due to my late arrival at my departure airport? If you should miss your flight, due to your own late arrival at your departure airport, it is imperative that you work DIRECTLY with the airlines at the airport to arrange for alternate flights. You will incur additional costs (minimum of $200 per person) for such changes. Please note that you should contact 206 Tours once your alternate arrangements have been made so that we may arrange for a private transfer (at your expense) if necessary.
What happens if I miss my group transfer upon arrival? You may miss the group transfer which is included in your package. In such circumstances you will need to pay for your separate private transfer, which you may submit a claim to the airlines for reimbursement upon your return to the USA. Please remember to save your receipts. We strongly recommend the purchase of Traveler's Insurance for this reason (www.206tours.com/insurance).
What happens if I have a problem or complaint during my trip? If you have any problems, concerns, or complaints during your trip, please communicate them IMMEDIATELY to your tour escort. Your tour escort is at your disposal to assist you with all your needs including issues with your hotel room, meals, etc. Remember, there is very little that can be done to undo a problem once you have returned home, but, most of the time your tour escort can address any concerns you may have swiftly. However, if the issue is not resolved to your satisfaction by your tour escort, then please contact our office.
What should I do if I want to change my ticket after I've departed? If you would like to change your ticket for any reason once it has been issued you MUST work DIRECTLY with the airlines. You will incur additional costs (minimum of $200 per person) for such changes, if the issue is health related your insurance will cover the additional expenses.
For more on our general terms and conditions visit www.206tours.com/terms Please share with us your feedback upon your return!
Any questions? Call 800-206-TOUR - or - E-Mail Us
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